Receiving Stock

When new stock comes in, report it the way you’d say it out loud:

received 200 CL 150 CF paid by Danny

The bot records it against the products, credits whoever paid for it, and confirms with a summary similar to the spreadsheet’s Order Summary block:

✅ Stock intake recorded — paid by Danny
  +200 Canadian Light
  +150 Canadian Full
Total boxes: 350
Total cost (est., based on sale price): $175,000
Ref: STK-20260916-B83484CB

Since no cost was stated in that message, Total cost is clearly marked as an estimate (using each product’s sale price as a rough stand-in) — it’s never treated as the real number. And since no reference was given, the bot auto-generates one (Ref: STK-...) so this intake still has a traceable ID, the same way orders get a PO number automatically.

Stating the actual cost and a reference number

If you know the real unit cost or have a supplier invoice number, state them and the bot uses those exact numbers instead of the estimate:

received 200 CL - $420 = 84,000, invoice CAL 1, paid by Danny

✅ Stock intake recorded — paid by Danny
  +200 Canadian Light
Total boxes: 200
Total cost: $84,000
Ref: CAL 1

Notice Total cost here has no “(est.)” label — it’s the real number you stated, not a guess. This is the only figure that actually gets recorded as the product’s cost for accounting purposes; an estimated total is purely informational and is never saved as the real cost.

Unrecognized products

If a product in the message isn’t recognized, that line is called out without blocking the rest of the intake:

✅ Stock intake recorded — paid by Danny
  +200 Canadian Light
  ⚠️ Unknown Product XYZ: Product not found
Total boxes: 200

This does the same thing as the Google Sheet intake process — either one works, use whichever is faster for you in the moment.